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2006 MEETING MINUTES
Vice President Bill Pennington called the meeting to order at 7:40 p.m.
Treasurer’s Report – Bruce Dunham reported record proceeds from the Reindeer Run at $7,000.00. Race expenses - $619.00 (some expenses, including T-shirt printing, have yet to be submitted) and proceeds to charity - $2,500.00. Current balance is $7,500.00.
New Business:
Marilyn Roberts suggested walkers receive bib numbers to be eligible for door prize drawing. Members agreed unanimously.
Marilyn Roberts was named secretary of the club, succeeding Jill Staples, whose schedule no longer allows it. Backup for the time machine for races was discussed. All members agreed to use the tab/spindle method for backup.
Title sponsor for Pirates on the Run was discussed. Members agreed not to have a title sponsor and stay with t-shirt sponsors.
Kudos went out to Ed Hardee for the website. Bill Pennington reported there have been numerous page views.
Members discussed the need for extra newsletters to have available at membership table during races. Emilie Pennington said the newsletter is a great marketing tool for the club. Members agreed to have 50 additional copies printed, to be given away at races.
Pirates on the Run applications will be inserted in the Winter Beach Run packets.
Proceeds from the Pirates on the Run will go towards the annual scholarship program for an outstanding high school runner.
John TenBroeck submitted Reindeer Run race results to the Times-Union Sports Department. The Times-Union ran the names of all of the age-group winners.
Bill Pennington will submit advertising for the Pirates on the Run race in January.
MARK YOUR CALENDAR
PIRATES ON THE RUN – FEBRUARY 17, 2007
Don’t forget members the following businesses offer discounts to AIR members:
Come Join the Fun!
Meeting Adjourned at 8:40 p.m.
Minutes respectfully submitted by Marilyn Roberts
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Meeting Called To Order at 7:07 pm by President John McBrearty Treasurer’s Report by Bruce Dunham: Current Balance $7,714.09
OLD BUSINESS: High Tech Singlets ARE IN. Please contact John Mc Brearty. $20.00 each
Reindeer Run- December 9th Report by Mike Leary on furthering AIR’s involvement of inspiring youth to get involved in running at the high school level. Pirates Revenge Trail and Beach Run Update: Last weekend in March is target date. Start and end at Main Beach. Run includes trails in Ft. Clinch. Approximately 13 K.
NEW BUSINESS: AIR MONTHLY MEETING LOCATION – By unanimous vote, the location of all future AIR meetings will be held at Slider’s Restaurant. John will inform the REC Center. Carolyn Peeples is requesting assistance to make final selection on Reindeer Run artwork design winner.
PACKET STUFFING PARTY
AFTER REINDEER RUN -RACE PARTY
CONGRATULATIONS MEETING ADJOURNED 8:25PM; Minutes respectfully submitted by Jill Staples |
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Meeting was called to order at 7:30 p.m. by Club President John McBrearty. Treasurer’s report from Bruce Dunham: $2,000 of Turtle Trot proceeds has been disbursed to the Amelia Island Sea Turtle Watch, leaving a net of approximately $2,300. The club’s balance is about $7,200, less payment due for the new T-shirt shipment, which will be approximately $600. Old business: Caroline Fanelli discussed the Crop Walk to fight hunger, sponsored by Church World Service. The local walk will begin 9 a.m. Nov. 18, in front of the Methodist Church on Centre Street. A quarter of the proceeds raised locally will go to the Barnabas Center, which provides a local food bank. On a motion by Bill Pennington, the members voted unanimously that the club will donate $200. It will be a 3-mile fund-raising walk, and all Amelia Island Runners are urged to participate and wear our club T-shirts.
John McBrearty reported on planning for the Reindeer Run on Dec. 9. Elizabeth Pointe
Lodge will again provide certificates for a free breakfast to all pre-registered 5K and 10K
runners and walkers. The YMCA will provide volunteers, as will the Healthy Families/
Healthy Start program, which receives some proceeds from the event. John proposed also providing some proceeds to the Barnabas Center, if Barnabas wishes. The members agreed unanimously. John noted that we have discussed establishing a scholarship program for an outstanding high school runner who is a graduating senior, but we need a committee to set guidelines. Mike Leary, Bill Beaumont and Bruce Dunham agreed to serve. Bruce proposed making the scholarship $500 per year. There was discussion of whether to provide the scholarship annually or on an individual basis, rolling over the money from year to year. The committee will make recommendations. John asked for guidance from the club on whether to add a 5K to the Pirates on the Run 10K, which is now an Amelia Island Runners event and will be held Feb. 17, 2007. The members agreed. John said the 5K could follow the same route as the just-concluded Dignity U Wear 5K, which starts at City Hall, as does the Pirates 10K. Bill Pennington informed the club that a 5K run will be held at the Amelia Island Plantation on Thanksgiving morning at 8 a.m., starting and finishing at the Verandah Restaurant. It will be open to the public this year for the first time. Details will be posted on our club website soon. The group discussed the need to begin our Tuesday and Wednesday night training runs earlier, starting the first week in November. Because of the change back to Standard Time, it will be dark at our usual 6 p.m. starting time. Starting in November, Bill Beaumont will send emails to everyone weekly to notify us of the time and place of each Wednesday night run. An email will also be sent regarding the start time for the Tuesday night runs. In the meantime, Ed Hardee and Bill Pennington will request a meeting with the appropriate officials to ask if we can use the FBHS track, with lighting. Meeting adjourned at approximately 8:45 p.m. Minutes respectfully submitted by Ed Hardee
MARK YOUR CALENDARS
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New Business MARK YOUR CALENDARS
Meeting Adjourned at 8:30 p.m. |
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OLD BUSINESS:
Summer Youth Camp: Report by Mike Leary and John McBrearty.
Extremely well received by FBHS Cross Country Coach, Mark Durr, and all participants!
Great publicity! Everyone learned something. NEW BUSINESS:
SEPTEMBER AIR MEETING LOCATION AND TIME CHANGE
Don’t forget; the following businesses offer discounts to AIR members:
Cash’s Tree Service
Come Join the Fun!
MEETING ADJOURNED 8:15PM; Minutes respectfully submitted by Jill Staples |
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Vice President Ed Hardee called the meeting to order at 7:20 p.m.
Treasurer’s Report – Bruce Dunham reported the current balance is $6,125.16. Old Business Turtle Trot – Bill Pennington will make changes to the flyers for the Turtle Trot. The kids run will begin at 9:45 a.m. The division of age group awards was discussed. The 30-39 age group will change to five-year increments (30-34 and 35-39) and the 50 age group will change from five year to ten year split for male and female. Awards will be given to first overall male/female and master’s male/female. Tie dying race t-shirts will be available to all participants. Jill Staples is in charge of door prizes. A suggestion was made to check with 1st Place Sports to place flyers for the Turtle Trot in Tour de Pain packets. New Business Members discussed possible locations for monthly meeting. Ed Hardee will check with O’Kane’s and the Green Turtle. Rosa Haslip with check with Sliders.
MARK YOUR CALENDAR Don’t forget, the following businesses offer discounts to AIR members: Cash’s Tree Service, 1st Place Sports, Elizabeth’s, Club 14 Fitness (formerly Amelia Wellness Center), Red Otter Outfitters
Come Join the Fun! Meeting Adjourned at 7:55 p.m. Minutes respectfully submitted by Marilyn Roberts
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President John McBrearty called the meeting to order at 7:20 p.m. Treasurer’s Report – John McBrearty reported the current balance remains at $5,920.00. Old Business Pirates Revenge Trail Run – Members discussed changing the trail run to sometime in March. Summer Youth Running Camp – John reported he would submit an article to the News Leader. Bill Beaumont has an outline/lesson plan for each day. Turtle Trot – Bill and Emilie Pennington are working on Flyers. Carolyn Peeples is coordinating the kid’s one-mile and half mile runs. Fantastic Fudge will donate turtles to kids only. Emilie Pennington is designing shirts for the Turtle Trot. John reported the application has been submitted for a permit for the same route as last year. New Business Ed Hardee suggested hosting a race in conjunction with Yulee Railroad Days. John reported a Financial Report has been submitted to renew our permit to solicit funds with the state Department of Consumer Affairs. Members discussed alternate nights, times and locations for club meetings to attract better attendance. An email will be sent to members asking for input.
MARK YOUR CALENDAR Meeting Adjourned at 7:50 p.m. Minutes respectfully submitted by Marilyn Roberts
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Treasurer’s Report by Bruce Dunham OLD BUSINESS:
Membership Drive Results NEW BUSINESS: Pirates Revenge Trail Run: Members present discussed scheduling the 13K combination; beach, trail and road run in October this year. First step: pick dates and measure course. Update on the High School Youth Program. John contacted all coaches. As a result AIR will sponsor a Summer Youth Running (Cross Country) Camp. Members present selected the second week of July for the camp. Camp hours: 9am to 11am Monday through Friday Mike Leary and Bill Beaumont will correspond on a training curriculum. John will investigate holding the camp at the Atlantic Rec. Center. Curriculum would include topics such as: Nutrition/Stretching/Clothes/Shoes/Form/Cadence Purpose is to build enthusiasm and educate youth on the wonderful world of running. Mike Leary suggested that the AIR monthly meetings start including guest speakers to encourage more people to attend. He also suggested we have social outings. Jill Staples will investigate holding June’s meeting at Sliders or Sandy Bottoms-Stay tuned!
MEETING ADJOURNED 8:15PM; Minutes respectfully submitted by Jill Staples |
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March Minutes Reviewed and Approved as Written. Motion Joe Fanelli; Second Ed Hardee; Unanimous. Treasurer’s Report by Jill Staples: Current Balance $5,485.20. REMINDER to ALL CHARTER MEMBERS: Please send in your Annual Membership Fees (due in April) if you haven’t already.
OLD BUSINESS: CHECK OUT THE AIR WEBSITE: It has been updated with extra information. www.ameliaislandrunners.com Ed Hardee announced that AIR now has access to the FBHS track. Thank you to all involved! Jill Staples reported that the $300.00 donation was made by AIR to Katie Caples Foundation. (The Katie Ride was Saturday. AIR Cycle Team did a great job fundraising. We are the second highest fundraiser on the roster.) It is great publicity for the club to be associated with this event. Bill and Ed sent out 100 flyers to the list of locals who participated in the Gate River Run but are not AIR members. Membership opportunities! NEW BUSINESS:
Joe Fanelli brought up the fact that not many members are coming to the meetings and we discussed ways to increase monthly meeting attendance:
Discussion on Ways to Increase Membership Followed: MEETING ADJOURNED 7:30 P.M.; Minutes respectfully submitted by Jill Staples |
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Treasurer’s Report by Bruce Dunham: Current Balance $8700.92. Outstanding Payables: $2,700.00 REMINDER to ALL CHARTER MEMBERS: Annual Membership Fee is due soon. OLD BUSINESS: John McBrearty recapped the Pirates on the Run race: Ø 150 Runners and 20 walkers; Ø Recommendation that next year a 5K be added; Ø John has received several emails of congratulations from participants; o “Good Run”; o “Well Organized and well run.” Thank you to EVERYONE who helped make this event a success! New Webmaster: Susan Stanley will be taking over AIR website. Thank you Susan John and Ed Hardee have been using the AIR new time machine at local school track events. It is working well. John is still researching a Bull Horn to purchase for the club. NEW BUSINESS: Ed Hardee recommended a couple of AIR members ask FBHS officials for access to the running track for AIR club training. Ed will report back results. John announced that Carolyn Peeples has volunteered to organize and handle all the children’s run events in the future. Thank you Carolyn
Jill Staples asked if AIR would monetarily support the AIR Cycle team that is being organized for the Katie Ride for Life. So far there are 11 team members who are each responsible for raising $100.00 for entry. The team last year had jerseys made with AIR Cycle Team imprinted. The cost was fully sponsored by another company. Mike Brodie suggested that the topic of; How to handle donation requests?, be added to a future AIR meeting agenda. Bill and Ed are working on getting the list of 100 locals who participated in the Gate River Run but are not AIR members. Membership opportunities! John will enter all the AIR training runs in the local newspapers. Election of Officers PRESIDENT: John McBrearty accepted the nomination and was elected unanimously. VICE PRESIDENTS Ed Hardee, Joe Fanelli and Bill Pennington were all elected as Vice Presidents. Unanimous Individual responsibilities will be divided up among the three. John Mc Brearty will email his “Race Organization To-Do” list to the VP’s to assist in identifying tasks. TREASURER Bruce Dunham- Unanimous SECRETARY Jill Staples-Unanimous MEETING ADJOURNED 7:55PM; Minutes respectfully submitted by Jill Staples
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